Terms of Use

Last Updated: September 1, 2026

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Plain Language Summary

Summary only

This summary highlights the most important points in these Terms in everyday language. It does not replace the full Terms below. If this summary and the full Terms differ, the full Terms—and any signed participant agreement that specifically controls—apply.

Using W2N means agreeing to the Terms

These Terms apply when you use this website, apply to a program, make a payment, or participate with W2N. Parents or guardians must provide required consent for minors.

Travel conditions can change

International programs involve health, safety, transport, legal, and operational risks. W2N may change, delay, suspend, or cancel a program when it determines that conditions require it.

Follow program rules and the law

Participants must meet eligibility requirements, obey W2N conduct and supervision rules, follow local law and customs, and comply with directions from W2N and lawful authorities.

Payments are processed by Square

Square Inc. processes program payments and eligible online donations. Review the entire checkout amount before paying, including disclosed processor charges, the 1% international transaction fee where applicable, and any voluntary donation.

Cuba pricing may increase

Cuba costs may change because of evolving conditions, transportation, lodging, fuel, insurance, vendor, banking, regulatory, security, or operational factors. A documented price change is not a pricing error and does not create a special refund right.

Refund rules and alternative trips have limits

Refunds follow the written schedule and exclude nonrecoverable processor, vendor, insurance, and other committed costs. If an alternative trip is offered after Cuba 2026 is cancelled, existing participants’ refund timing remains tied to the original Cuba dates; a later 2027 date does not restart the clock.

You are responsible for key travel obligations

You are responsible for required documents, personal expenses not expressly covered, health and vaccination requirements, insurance obligations, and compliance with Cuba-related U.S. and local rules. Pay-to-Go participants must obtain CFAR insurance.

Privacy, media, accessibility, and questions

Review the Privacy Policy and media-consent language. Program accessibility can be limited by destination infrastructure; the website is continually improved for accessibility. Contact hello@w2nvolunteer.org with questions before applying or paying.

Important: The full Terms include release, indemnification, force-majeure, accessibility, privacy, and other legal provisions. Please read them in full before using the website, applying, paying, or participating.

1. Acceptance of Terms

By accessing and using the Where To Next website (w2nvolunteer.org) and participating in our programs, you agree to be bound by these Terms of Use. If you do not agree to these terms, please do not use our website or apply for our programs.

Legal Entity: "Where To Next" is the operating name (DBA - Doing Business As) of SAINT LOUIS VICARIOUS VOYAGERS FOUNDATION LTD, a 501(c)(3) public charity and 509(a)(2) organization registered with the IRS. Throughout these Terms of Use, references to "Where To Next," "we," "us," or "our" refer to SAINT LOUIS VICARIOUS VOYAGERS FOUNDATION LTD.

These terms apply to all users, including applicants, participants, parents/guardians, and visitors from both the United States and South Africa.

2. Program Overview

Where To Next offers educational volunteer travel programs to Cuba for students aged 14-18 from the United States and South Africa. The program includes cultural immersion, volunteer work, educational activities, and accommodations as described on our website.

2.1 Organizational History

Where To Next was formerly known as the Saint Louis Vicarious Voyager's Program (VVP). The organization rebranded in October 2025, and all operations, programs, agreements, and obligations previously conducted under the VVP name are now conducted under Where To Next.

2.2 Previous Programs Under VVP

Under the Saint Louis Vicarious Voyager's Program name, the organization successfully conducted the following trips and activities:

  • Costa Rica 2024 (May/June 2024): A 10-day educational volunteer program in Costa Rica with 6 USA participants, including volunteer work at local schools, cultural immersion, and college credit opportunities through IVHQ.
  • Cuba Trial Run (August 2024): A pilot program to Cuba designed to test logistics, partnerships, and program structure in preparation for the full Cuba 2026 program.
  • Semester at Sea Activities: Previous activities and events conducted in connection with Semester at Sea programs.

All participants, agreements, media rights, and program documentation from these previous trips and activities are now under the ownership and management of Where To Next. These terms apply retroactively to all VVP programs and participants.

2.3 Disclaimer: No Affiliation with Semester at Sea

IMPORTANT DISCLAIMER

Where To Next is a separate and independent entity from Semester at Sea. Where To Next is not affiliated with, sponsored by, endorsed by, or in any way officially connected with Semester at Sea, Institute for Shipboard Education, or any of their subsidiaries or affiliates. Any reference to Semester at Sea activities refers solely to past events conducted under the VVP name and does not imply any current or future partnership.

3. Eligibility

To participate in the Cuba 2026 program, applicants must:

  • Be between the ages of 14 and 18 at the time of travel
  • Be a resident of the United States or South Africa
  • Possess a valid passport with at least 6 months validity beyond the travel dates
  • Have parental/guardian consent if under 18
  • Meet all health and vaccination requirements for travel to Cuba

4. Health & Safety

The safety of our participants is our top priority. Where To Next implements rigorous safety protocols, including 24/7 supervision, vetted accommodations, and emergency response plans.

By participating, you acknowledge that international travel involves inherent health risks, including exposure to diseases, limited access to medical care in remote areas, and physical exertion. You assume full responsibility for your health and well-being beyond the duty of care provided by the program.

5. Program Details & Requirements

5.1 Scholarship & Costs

The Cuba 2026 program is a full scholarship program. Selected participants will have the following costs covered:

  • International airfare to/from Cuba
  • Accommodations in Cuba
  • Meals as specified in the itinerary
  • Program activities and transportation within Cuba
  • Travel insurance

Participants may be responsible for personal expenses, souvenirs, and any costs not explicitly included in the scholarship.

5.2 Application Process

Submission of an application does not guarantee acceptance. Participants are selected based on their application, interview performance, and fit for the program. All decisions by the selection committee are final.

5.3 Code of Conduct

Participants are expected to behave responsibly and respectfully at all times. Prohibited behavior includes:

  • Possession or use of alcohol, tobacco, or illegal drugs
  • Disruptive or disrespectful behavior
  • Leaving the group without permission
  • Violating local laws or customs

Violation of the code of conduct may result in immediate dismissal from the program at the participant's (or parent/guardian's) expense.

5.4 Board of Directors Applications

As a Missouri nonprofit organization, Where To Next is required by state law to establish a Board of Directors by June 30, 2026. We accept applications from qualified individuals interested in serving on our Board of Directors through our online application portal.

Application Process:

  • Submission Deadline: Applications must be submitted by April 30, 2026
  • Required Materials: Complete application form, resume/CV (PDF format, max 5MB), optional cover letter (PDF format, max 5MB)
  • Application Review: Applications are reviewed by current organizational leadership
  • Interview Process: Qualified candidates will be invited for interviews
  • Selection: Final board members will be selected and appointed before the June 30, 2026 deadline

Board Member Responsibilities: Board members are expected to provide strategic guidance, ensure organizational compliance with Missouri nonprofit laws, participate in board meetings, and support the organization's mission of providing educational travel opportunities for students.

Confidentiality: All board applications, including resumes and cover letters, are treated as confidential and are only accessible to authorized organizational leadership. Application materials are securely stored using Cloudinary cloud storage with encryption and access controls.

For questions about board applications, please contact hello@w2nvolunteer.org.

5.5 Payments and Donations

Payment Processing via Square

Where To Next uses Square Inc. ("Square") to process program payments and eligible online donations. By completing a transaction, you also agree to the applicable Square terms of service and privacy policy.

Before submitting a transaction, you are responsible for reviewing the amount shown at checkout, including the program fee, any disclosed processing or international transaction fee, and any voluntary donation amount you elect to make to Where To Next.

Where To Next does not control Square's systems and is not responsible for processor-imposed holds, reversals, disputes, errors, or fees. Questions about a payment must first be submitted to Where To Next in writing before a chargeback or payment dispute is initiated through Square.

6. Pay-to-Go Program (Non-Scholarship Participants)

Where To Next offers a limited number of "Pay-to-Go" spots for participants who do not qualify for a full scholarship or who wish to guarantee their spot on the trip by paying the full program cost.

6.1 Payment Processing

All Pay-to-Go program payments are processed through Square Inc. ("Square"). By making a payment, you agree to Square's applicable terms of service and privacy policy. Square may process payments, refunds, and any permitted payment-related adjustments through the original or another lawful payment method designated by Where To Next.

Checkout Review: You must review the complete charge before authorizing payment. A payment may include the stated program fee, a disclosed processing fee, the 1% international transaction fee described in Section 7.2, and any separate voluntary donation elected by the payer.

6.2 Cuba Program Price Adjustments Are Not Pricing Errors

Cuba program pricing may change at any time before departure because of evolving conditions and costs, including regulatory or banking changes, transportation, lodging, fuel or energy, insurance, vendor, currency, security, operational, itinerary, or other program-related conditions. Where To Next may implement a documented Cuba price adjustment after acceptance or after a prior payment and will provide written notice of the adjusted amount and payment deadline.

A Cuba price adjustment made under this section is not a pricing error, clerical mistake, or basis for a special cancellation or refund right. A participant who elects not to pay an adjusted amount may withdraw only under the standard refund policy in Section 7; the participant is not entitled to a full refund or an exception to that policy solely because the Cuba price changes.

6.3 Payment Schedule and Due-Date Notices

Non-scholarship participants must follow the written payment schedule supplied upon acceptance or, if applicable, in a written destination, activation, or price-adjustment notice. Each notice may specify a deposit, installment, final-balance, or adjusted-balance amount and its due date. Late, missed, declined, reversed, or disputed payments may result in suspension, loss of place, or cancellation of participation, subject to the refund terms in Section 7.

6.4 Cuba Payment Routing and OFAC Compliance

Fees paid by U.S.-based participants are collected and held in U.S.-domiciled accounts. Subject to applicable law, W2N may make payments to Corazon Cuba and other authorized program vendors directly from W2N's U.S. accounts through legally authorized channels. Participants may not direct, reroute, or independently transmit program funds except through a payment method expressly approved in writing by W2N.

6.5 Mandatory Insurance Requirement

Mandatory Requirement: All Pay-to-Go participants are REQUIRED to purchase "Cancel for Any Reason" (CFAR) travel insurance.

This insurance is essential to protect your financial investment. Where To Next is not responsible for any costs lost due to cancellation by the participant or the organization that are not covered by your insurance policy. Proof of CFAR insurance must be submitted prior to the final payment deadline.

7. Comprehensive Refund & Cancellation Policy

This section outlines the refund and cancellation policies for all participants, including Pay-to-Go and Scholarship recipients.

7.1 Standard Refund Policy (Participant Withdrawal)

For Pay-to-Go participants who choose to withdraw from the program, the following refund schedule applies:

  • More than 60 days before departure: 50% refund of total program cost
  • 30-60 days before departure: 25% refund of total program cost
  • Less than 30 days before departure: No refund

7.2 Non-Refundable Items

The following items are strictly NON-REFUNDABLE under any circumstances, regardless of the reason for cancellation:

  • Square Processing Fees and Voluntary Donations: Processor charges and any separate voluntary donation elected by the payer, to the extent not recoverable from Square or another recipient.
  • International Transaction Fee: A 1% fee is added to program payments after January 1, 2026. This fee is intended to cover costs incurred by W2N to comply with U.S. requirements applicable to international cashier's checks and to pay international program partners, including Corazon Cuba.
  • Vendor Costs: Any costs already incurred by Where To Next that are non-recoverable from vendors (e.g., non-refundable airfare, hotel deposits).
  • Insurance Premiums: Costs for travel insurance purchased by the participant.

7.3 Cancellation by Where To Next (Safety, Security, or Operations)

Where To Next may cancel, delay, modify, or suspend Cuba 2026 at any time if it determines, in its discretion, that travel is unsafe, unlawful, impractical, or operationally infeasible. If Cuba 2026 is cancelled, Where To Next may offer a conditional alternative program under Section 7.4.

If no alternative is offered or accepted, refunds are limited to net funds actually held by Where To Next after deducting the non-refundable items in Section 7.2 and any vendor, insurer, processor, government, or other costs that are non-recoverable. Where To Next is not responsible for a participant's independent travel, visa, passport, insurance, vaccination, accommodation, or other personal expenses.

7.4 Conditional Alternative Trip Destination

If Where To Next cancels Cuba 2026, it may—but is not required to—offer an alternative destination. An alternative program, if offered, may occur in May and/or June 2027, including a June-only program period. The alternative destination, dates, itinerary, price, payment schedule, and participation requirements are not final unless and until Where To Next issues written notice.

A destination change, a difference in dates, or a difference in program price does not itself create a refund right. Where To Next may apply program funds to cancellation costs, penalties, losses, and other non-recoverable costs associated with Cuba 2026. A participant who declines an alternative program may withdraw only under the applicable refund terms, after deducting non-refundable amounts and costs already committed.

7.4A Refund Timing for an Alternative Program

For a participant who applied, enrolled, accepted a place, or paid toward Cuba 2026 before W2N's written cancellation of Cuba 2026, the refund schedule and notice periods continue to be measured from the originally announced Cuba 2026 departure date(s). The possible May and/or June 2027 alternative-trip dates do not restart, extend, or reset the refund clock. The participant is not entitled to a refund, larger refund, or other exception solely because an alternative program is scheduled later than Cuba 2026.

If a person first registers and is accepted for an alternative program after W2N has issued written cancellation of Cuba 2026, the refund schedule for that person will be measured from the written alternative-program departure date supplied at enrollment. If a signed participant agreement provides a different or more specific payment, cancellation, or refund term, that signed agreement controls to the extent of a conflict.

7.5 Scholarship Cancellation (Alternative Award)

For Scholarship recipients: In the event that the trip is cancelled by Where To Next and no alternative trip is offered, the scholarship award will be converted to an alternative scholarship of $500 USD cash.

This amount is the sole and exclusive compensation provided to scholarship recipients. No other compensation, reimbursement for expenses (e.g., passports, vaccinations), or alternative travel arrangements will be provided.

8. Expense Reporting

8.1 Program Expense Submission

Program leaders, chaperones, and authorized staff who incur expenses on behalf of Where To Next during program activities must submit expense reports for reimbursement consideration. All expense submissions are subject to review and approval by program coordinators.

8.2 Expense Report Requirements

All expense reports must be submitted through the official Where To Next Expense Report portal at w2nvolunteer.org/expense-report. The following requirements apply:

  • Documentation: All expenses must be accompanied by original receipts or proof of payment (photos or scanned copies accepted)
  • Itemization: Each expense must be itemized with date, vendor, amount, currency, and business purpose
  • Approval: Expense reports require signatures from two (2) program coordinators before processing
  • Timeliness: Expense reports should be submitted within 30 days of incurring the expense, or within 30 days of trip completion for travel-related expenses
  • Currency: Expenses in foreign currencies will be converted to USD at the exchange rate on the date of the expense

8.3 Eligible Expenses

The following categories of expenses may be eligible for reimbursement when pre-approved or incurred for legitimate program purposes:

  • Transportation (ground transportation, emergency travel)
  • Meals and accommodations (when not already provided by the program)
  • Program supplies and materials
  • Emergency medical expenses
  • Communication costs (when required for program coordination)
  • Other expenses pre-approved by program leadership

8.4 Review Process

All expense reports are submitted to hello@w2nvolunteer.org and reviewed by the program coordination team. Where To Next reserves the right to:

  • Request additional documentation or clarification for any expense
  • Deny reimbursement for expenses that are not adequately documented
  • Deny reimbursement for expenses deemed personal or not program-related
  • Adjust reimbursement amounts based on program policies and budget constraints

Processing Time: Approved expense reimbursements are typically processed within 30 business days of approval. Reimbursements are made via the same method as original program payments when possible.

9. US Government Regulations for Cuba Travel

9.1 Legal Authorization

Travel to Cuba by US citizens and residents is regulated by the US Department of the Treasury's Office of Foreign Assets Control (OFAC). Our program operates under the "Support for the Cuban People" general license category, which authorizes certain educational and people-to-people exchanges.

9.2 Compliance

Participants are required to comply with all US and Cuban laws and regulations. Where To Next will provide guidance and documentation to ensure compliance, but ultimate responsibility lies with the participant.

10. Privacy Policy

Your privacy is important to us. Please review our Privacy Policy to understand how we collect, use, and protect your personal information.

Consent to Recording and Media Usage: By participating in the program, you grant Where To Next the right to record, film, photograph, or capture your likeness and voice in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.

11. Limitation of Liability

To the fullest extent permitted by law, Where To Next, its officers, directors, employees, and agents shall not be liable for any direct, indirect, incidental, special, consequential, or punitive damages arising out of or related to your participation in the program or use of our website.

11.1 Indemnification

You agree to indemnify and hold harmless Where To Next from any claims, damages, liabilities, costs, or expenses (including legal fees) arising from your violation of these Terms of Use or your participation in the program.

11.2 Force Majeure

Where To Next shall not be liable for any failure or delay in performance due to causes beyond our reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, or shortages of transportation facilities, fuel, energy, labor, or materials.

11.3 Program Accessibility Limitations (Cuba Trip)

Important Notice Regarding Physical Accessibility:

The Cuba program involves travel to locations with significant infrastructure limitations. This trip is NOT accessible to individuals who cannot climb stairs or who require the use of a wheelchair. Many accommodations, program sites, and transportation options in Cuba lack elevators, ramps, or accessible facilities.

Participants who require specific accommodations must speak with Where To Next leadership prior to applying or accepting a spot on the program.

Where To Next is committed to inclusivity and will attempt to accommodate individuals with accessibility needs on future programs, should the program continue to operate and expand to more accessible destinations or facilities.

12. Accessibility Statement

Where To Next is committed to ensuring digital accessibility for people with disabilities. We are continually improving the user experience for everyone and applying the relevant accessibility standards.

Conformance Status: The Web Content Accessibility Guidelines (WCAG) defines requirements for designers and developers to improve accessibility for people with disabilities. It defines three levels of conformance: Level A, Level AA, and Level AAA. The Where To Next website is partially conformant with WCAG 2.1 level AA.

Feedback: We welcome your feedback on the accessibility of the Where To Next website. Please let us know if you encounter accessibility barriers on our website by contacting us at hello@w2nvolunteer.org.

13. Contact Information

If you have any questions about these Terms of Use, please contact us at:

Email: hello@w2nvolunteer.org