Historical Expense Report

📋 Instructions for Completing This Form

Purpose: This form is for submitting historical expense reports for expenses incurred during previous Where To Next trips. All submissions will be reviewed by the program team.

What You'll Need:

Trip details (name, date, destination)
Expense information (category, amount, vendor)
Receipt images or PDFs (recommended: clear photos or scanned copies)
Detailed description of the expense and its purpose

Important Notes:

Fields marked with * are required
You can upload multiple receipts (up to 10 files, 10MB each)
Accepted file formats: JPG, PNG, PDF, GIF
All submissions are sent to programreview@w2nvolunteer.org
You will receive a confirmation email after successful submission

👤 Submitter Information

Tell us who is submitting this expense report

Your Full Name*

Enter your first and last name as it appears on official documents

Your Email Address*

We'll send a confirmation to this email address

Your Role on Trip*

Select the role you had during the trip when this expense was incurred

✈️ Trip Information

Provide details about the trip where this expense occurred

Trip Name*

Enter the official name of the Where To Next trip

Trip Date*

When did the trip take place? (Month/Year or specific dates)

Destination*

City and country where the trip took place

💰 Expense #1

Provide specific information about the expense

Expense Category*

Choose the category that best describes this expense

Amount*

Enter the total amount (numbers only)

Currency*

Currency in which the expense was paid

Payment Method*

How was this expense paid?

Vendor/Payee*

Name of the business or person who received payment

Date of Expense*

When was this expense incurred?

Detailed Description*

Be as specific as possible. This helps the review team understand the expense.

Additional Notes (Optional)

Include any other relevant information that might help with the review

You can add multiple expenses to this report

📎 Receipt Upload

Upload clear photos or scans of your receipts (highly recommended)

Click to upload or drag and drop

JPG, PNG, PDF, GIF (max 10MB each)

You can upload multiple files (up to 10 receipts)

✍️ Coordinator Approval Signatures

This expense report requires approval signatures from two program coordinators before submission.

Important: Both coordinator signatures are required. The form cannot be submitted without both signatures.

Coordinator 1*

Coordinator Name*

Enter the full name of the first approving coordinator

Coordinator Email*

Official W2N coordinator email address

Digital Signature*

Sign here with mouse or touch

Not signed

Draw your signature using mouse or touch screen

Coordinator 2*